About Special Olympics Minnesota
Now in its 50th year, SOMN (Special Olympics Minnesota) is a chapter of the world’s largest organization advocating for the advancement and inclusion of people with intellectual disabilities, and through current sports, health, and leadership programs engaging people with and without disabilities, provides a positive impact for Minnesotans of every age and every ability.
Position summary
The USA Games Administrative Coordinator focuses on assisting and organizing key administrative and operational tasks specific to Team MN for the 2026 USA Games. This includes processing registration and data, coordinating scheduled events for participants and assisting the committee with administrative needs.
Reports to Vice President of Sports, Health and Schools
Position responsibilities
- Provide a full range of administrative support that includes but is not limited to management of registration, data entry and preparation of reports.
- Work with Team MN Committee on administrative, scheduling and communication tasks.
- Update and input all required registration forms and data into proper database.
- Coordinate and communicate scheduling of meetings, interviews, and attendance at special events for applicants and participants of Team MN.
- Attend all meetings related to job responsibilities and duties.
- Collaborate with supervisor and Team MN Committee clearly and effectively.
- Perform other related duties as assigned by management.
Work environment
- Work location: Hybrid — In-office and non-office settings will vary week to week depending on schedule and events, typically not to exceed 50% of most weeks.
- Outdoor events — May include work in cold or warm temperatures, which may require appropriate clothing and/or other protection to maintain health and safety. Some work may occur in winter conditions and will require accommodation for cold, snow and ice.
- Noise — Music and/or other entertainment at some events; sports events with large crowds; school events with the full student body (e.g. pep rallies); etc.
- Travel — Required for meetings and events, typically 5-10% of total time in a week, with 0-5% being more common. Travel may be statewide, but more commonly will be within the Twin Cities metro area.
- Physical demands — Sitting; standing; transporting supplies, materials and equipment by use of carts, etc.
Competencies
- Detail oriented
- Multitasking
- Written and verbal communication
- Empowers others
- Interpersonal communication
- Supportive
- Prospecting
- Diversity and inclusion
Required qualifications
- Associate’s degree in administration, communication, or related field or equivalent work experience.
- Must be able to multi-task in a fast-paced work environment
- Excellent written and oral communication skills
- Must be familiar with Microsoft Office tools and navigating platforms
- Experience with data entry
- Strong organizational, problem-solving and analytical skills
- Ability to manage priorities and workflow
- Versatility, flexibility and a willingness to work within constantly changing priorities with enthusiasm
- Acute attention to detail
- Good judgment with the ability to make timely and sound decisions
- Experience organizing small- to mid-size meetings and/or training
Benefits
Our comprehensive benefits package includes health, dental and vision insurance; life, AD&D and long-term disability insurance; Health Savings Account, Flexible Spending Account, 401K plan, flexible time off and paid holidays.
Diversity, equity and inclusion
Special Olympics Minnesota is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics,
disability, age or veteran status.
How to apply
Interested applicants should submit a cover letter and resume via email to [email protected] (preferred); via fax at 612.333.8782, attention Human Resources; or via delivery to Human Resources, Special Olympics Minnesota, 900 2nd Ave S, Ste 300, Minneapolis, MN 55402. Special Olympics Minnesota will work with candidates to schedule interviews at locations or using video conferencing technology which promote every person’s continued health and safety.
About Special Olympics Minnesota
Now in its 50th year, SOMN (Special Olympics Minnesota) is a chapter of the world’s largest organization advocating for the advancement and inclusion of people with intellectual disabilities, and through current sports, health, and leadership programs engaging people with and without disabilities, provides a positive impact for Minnesotans of every age and every ability.
Position summary
The Leadership and Delegation Services Coordinator for SOMN will have the unique and rewarding opportunity to bring their passion for providing support, customer service and leadership to athletes and volunteers who are organizing and delivering programs to local communities throughout the state. They will assist in building departmental and organizational culture through effective communication, conflict resolution and relationship management. This person will also help to set the appropriate tone in relationships, lead by example, and motivate, inspire and empower others. If you like working directly with others to provide effective coaching and development that maximizes employee engagement, satisfaction and the delivery of the Special Olympics mission, this is the job for you.
Reports to Senior Program Manager
Position responsibilities
- Provide Athlete Leadership management, track participation and satisfaction, and facilitate opportunities to engage athletes, coaches and communities in programs furthering SOMN’s mission.
- Communicate with volunteer team leaders and track information regarding delegations’ sports training programs and capacities.
- Create monthly newsletters to help volunteer leaders stay current regarding SOMN missions and guide their communication with others, both verbally and in written formats.
- Provide support for additional organizational events, competitions, trainings and activities as assigned. Duties may include logistics implementation, volunteer engagement, coordination with other staff, documentation, on-site support and other functions.
- Collaborate with Development and Marketing staff to support the successful participation of delegations in fundraisers and fundraising events such as Polar Plunges, Move for Inclusion, t-shirt sales and other campaigns as appropriate.
- Match newly-registered athletes with opportunities for sports training and competition that connect their interests and geographic location and provide follow-up as necessary to ensure successful placement as needed.
- Collaborate with sports staff, Program administration staff, vendors, volunteers and others as appropriate to identify venues and event schedules.
- Other duties as assigned.
Work environment
- Work location: Hybrid — In-office and non-office settings will vary week to week depending on schedule and events, typically not to exceed 50% of most weeks.
- Outdoor events — May include work in cold or warm temperatures, which may require appropriate clothing and/or other protection to maintain health and safety. Some work may occur in winter conditions and will require accommodation for cold, snow and ice.
- Noise — Music and/or other entertainment at some events; sports events with large crowds; school events with the full student body (e.g. pep rallies); etc.
- Travel — Required for meetings and events, typically 5-10% of total time in a week, with 0-5% being more common. Travel may be statewide, but more commonly will be within the Twin Cities metro area.
- Physical demands — Sitting; standing; transporting supplies, materials and equipment by use of carts, etc.
Competencies
- Detail oriented
- Multitasking
- Written and verbal communication
- Empowers others
- Interpersonal communication
- Supportive
- Prospecting
- Diversity and inclusion
Required qualifications
Education: GED, high school diploma or equivalent work experience
Experience and/or training
- 1 or more years of experience in a customer service position or equivalent experience
- 1 or more years of experience effectively managing multiple priorities and tasks in a fast-paced environment
Preferred qualifications
- Intermediate experience with Microsoft Office
- Experience organizing small- to mid-size meetings and/or trainings
- Client-facing position providing support, facilitating positive experiences and cultivating constructive relationships while upholding quality standards and rules
- Experience with Special Olympics events and competitions
Benefits
Our comprehensive benefits package includes health, dental and vision insurance; life, AD&D and long-term disability insurance; Health Savings Account, Flexible Spending Account, 401K plan, flexible time off and paid holidays.
Diversity, equity and inclusion
Special Olympics Minnesota is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics,
disability, age or veteran status.
How to apply
Interested applicants should submit a cover letter and resume via email to [email protected] (preferred); via fax at 612.333.8782, attention Human Resources; or via delivery to Human Resources, Special Olympics Minnesota, 900 2nd Ave S, Ste 300, Minneapolis, MN 55402. Special Olympics Minnesota will work with candidates to schedule interviews at locations or using video conferencing technology which promote every person’s continued health and safety.
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